A Glossary of main Terms used in European Projects

Activities

Things happening thanks to the project. For example managing the project, developing and  carrying out  a training course, developing products, piloting them, organizing events and conferences, etc.

Deliverables

Activities and intellectual outputs developed by the project: events, delivery of training, products, piloting of materials and methodologies, etc. Not to be confused with impact (see entry).

  • ‘Deliverable’ means a distinct output of the project, meaningful in terms of the project’s overall objectives, and constituted by a report, a document, a technical diagram, a software, etc. Source: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”. The same definition is also in the application form p. 26 of the Horizon 2020 Call: H2020-SEAC-2015-1 Topic: SEAC-1-2015 Type of action: CSA. Technical annex, p. 5.

Please note in the above definition events are not listed. Events however are listed in the application form of LLP multilateral projects. In the file for describing the work program you find:

  • 2 “Deliverables – outputs / products / results”

And in the instructions on filling the application form is written

  • The field “Type of outputs / product / results” needs to contain a short but concrete description of the type of outputs (e.g. conferenceseminar, discussion document, dissemination strategy, DVD, audio-clips etc).

So this should prove that outputs (and deliverables, see above)  include also conferences and seminars.

How to number the deliverables:

  • Please use the numbering convention <WP number>.<number of deliverable within that WP>.  For example, deliverable 4.2 would be the second deliverable from work package Source: project application  26 Horizon 2020 Technical annex, p. 10.

Dissemination

All the activities whose aim is to make the project and its products and methodologies known. Tools for dissemination can be newsletters, the project website, conferences, leaflets, etc.

  • Dissemination means to spread widely. In terms of the Erasmus+ Programme this involves spreading the word about the project successes and outcomes as far as possible. Making others aware of the project will impact on other organisations in the future and will contribute to raising the profile of the organisation carrying out the project. To effectively disseminate results, an appropriate process at the beginning of the project needs to be designed. This should cover why, what, how, when, to whom and where disseminating results will take place, both during and after the funding period.Source: Erasmus+ Programme Guide Version 3 (2015): 14/11/2014, p. 298.

Events

Activities (see the entry) open to the public whose aim is to make the project and its products and methodologies known. For example conferences, press conferences, workshops demonstrating a methodology, etc.

Exploitation

All the activities whose aim is to make used methodologies and products developed by the project. Tools for exploitation are for instance the copyright agreement, workshop explaining to third parties how methodologies and products can be used, mainstreaming, etc. Other terms used as synonymous  can be follow up (Lifelong Learning Programme (LLP) Guide 2013 Part I: General provisions pag.58-59), valorization –see Erasmus+ Programme Guide Version (2015): 16/12/2014, p. 319 e segg.), but beware, valorization in Erasmus+ means  the whole dissemination plus exploitation.

  • Exploitation consists of ‘mainstreaming’ and ‘multiplication’. ‘Mainstreaming’ is the planned process of transferring the successful results of programmes and initiatives to appropriate decision-makers in regulated local, regional, national or European systems. Multiplication is the planned process of convincing individual endusers to adopt and/or apply the results of programmes and initiatives.Source: Lifelong Learning Programme (LLP) Guide 2013 Part I: General provisions pag. 55.

Impact

Relevant effects / stable change of one or more features (often attitudes and behavior) of members of target groups due to the project activities or products developed by the project. Target groups can be the staff of partner organizations as well as specific categories of people (for example all the teachers of mathematics of uppers secondary schools)  or organizations (for examples all the European NGOs working with migrants).

  • Impact is the effect that the activity carried out and its results have on people, practices, organisations and systems. Dissemination and exploitation of results plans can help to maximize the effect of the activities being developed so that they will impact on the immediate participants and partners for years to come. Benefits to other stakeholders should also be considered in order to make a bigger difference and get the most from the project.Source: Erasmus+ Programme Guide Version 3 (2015): 14/11/2014, pag. 298.

The instructions of some programs differentiate impact and outcomes. Impact is used for relevant / long term effects on members of target groups, while outcomes on smaller or short term effects. For example the relevant result of a project (impact) is: NEETs find a job thanks to the methodology developed by the project. The less relevant / short term results (outcomes) are: NEETs download and use the App developed by the project during project life, NEETs interact with job search advisors through the App during project life, NEETs contact employers and/or answer to job openings while using the App in the last 12 months of the project, etc. In Italian we could translate impact as ‘effetti’ while impact as ‘cambiamento rilevante.

  • The project idea submitted under this call is based on hypotheses about how change is expected to take place. These hypotheses are commonly known as the intervention logic. The intervention logic is the story of how the input (resources) will be converted into project activities, how activities will produce/deliver specific outputs, what effect those outputs are likely to have on the direct target group (outcomes), and in turn, which longer-term societal effects the outcomes can contribute to (impact).Source EEA and Norway Grants Fund for Youth Employment Call no. 2017-1 (Call-ID), p. 6 of the concept note attached to the call.

It is also helpful differentiating impact by results. Impact should be used for relevant effects on members of target groups, while results should refer to outputs (see entry), that is to say products, activities or events developed by the project.

According to this distinction, examples of impact can be: lowering the rate of dropping out in school, the improvement of reading skills, reduction of the release of CO2 by an engine. Examples of outputs (results of a project)  can be: the delivery of career counseling to the students of a school, the lesson plans of a training course addressed to teacher on how to improve reading skills, a new filter to apply to the exhaust pipe of an engine.

Indicator

A kind of value which gives you an idea of what something is like or how is going. For example the number of visitor of a project website is an indicator for efficacy of dissemination.

Intellectual outputs

Things on a physical support (paper, file, web file, etc.) developed by a project. They can be of European value (handbooks, guides, collection of good practices, etc.) or not of European value (leaflets, website for the management of the project, reports for internal use, etc.). In Strategic partnership under Erasmus+ the budget depends also by the number of staff days allocated for the development of intellectual outputs of European value.

Milestones

Crucial results for the development of the next steps of a project. They can be reports, meetings of experts, products, events (?).

  • ‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development.Source: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”. The same definition is also in the application form pag. 26 of the Horizon 2020 Call: H2020-SEAC-2015-1 Topic: SEAC-1-2015 Type of action: CSA. Technical annex, pag 5.

Outcomes

Smaller or short term effects of a project on members of target groups. See under impact.

Outputs

Activities and products developed by a project. See under Deliverables.

Risks

Negative events that can happen in a project.

  • Critical risks are externalities which may affect the implementation of the action. Source: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”.

Sustainability

The continuation of activities of dissemination and exploitation after the end of the project. A tool for sustainability is for instance leaving the the project website visible for a number of years after the end of the project.

  • Sustainability is the capacity of the project to continue and use its results beyond the end of the funding period. The project results can then be used and exploited in the longer-term, perhaps via commercialisation, accreditation or mainstreaming. Not all parts of the project or results may be sustainable and it is important to view dissemination and exploitation as a progression that extends beyond the duration of the project, and into the future.Source: Erasmus+ Programme Guide Version 3 (2015): 14/11/2014, p. 298.

Work packages

Homogeneous activities allowing to reach specific sub goals that all together allow to reach the main goal of a project. For example management, quality assurance, dissemination, exploitation, etc. Most European programs require to describe the project in terms of work packages.

  • ‘Work package’ means a major sub-division of the proposed project. Source: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”. The same definition is also in the application form p. 26 of the Horizon 2020 Call: H2020-SEAC-2015-1 Topic: SEAC-1-2015 Type of action: CSA. Technical annex, p. 5.

 

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